TigerTime Fundraising Terms and Conditions
If you fundraise for TigerTime, please follow the following guidelines to help you and your event stay legal and safe.
Thank you for your interest in raising funds in aid of TigerTime, we really appreciate your support and wish you luck in your fundraising. The fundraising materials that TigerTime provide in the fundraising pack give information to help you explain the purpose of the campaign to others. Do contact the TigerTime team if you need any additional information.
Using these fundraising materials does not suggest that you represent TigerTime, only that you are fundraising in aid of TigerTime.
By law, the David Shepherd Wildlife Foundation’s charity registration number (1106893) must appear on all posters and advertisements that invite people to participate or help. Please contact us about any use of the TigerTime logo on anything else other than the documents provided.
If you are planning on raising £5,000 or more, please tell us in advance about how you plan to raise it. We can then help you in promoting your event.
Please take into consideration that you are responsible for your event and that it is run in a safe, legal manner. The TigerTime team cannot accept any liability or responsibility for your event or anyone that is involved in it.
If your event involves the general public, rather than just a private group of people, you will need to look into public liability insurance cover, which you can get from any insurer. If you are holding the event in a location that already has public liability insurance, please check that you do not need further cover. It is always advisable to carry out a risk assessment of your activity and fully brief all involved.
If you intend to collect donations at your event, please be aware you will need a specific licence if this is in a public place (e.g. on the street or door to door). This licence can be obtained from your local authority and there will be details on their website. Street collections are a popular means of fundraising so you will need to apply for the licence well in advance. To collect on private property (e.g. a shopping centre) you must ask for permission from whoever is responsible for it. For your protection, please make sure you have another person present when counting the money, and that they can verify the amount raised.
Once you have collected and counted all the money, please do not send cash in the post but send a cheque made payable to TigerTime and any completed gift aid forms (see information in the pack) to: TigerTime, David Shepherd Wildlife Foundation, Saba House, 7 Kings Road, Shalford, Guildford, Surrey, GU4 8JU, UK. Please send all donations to us within three weeks of the event.
If you are a business and you are fundraising by selling goods and services, running a promotion or an event, you must have a Fundraising Agreement with us. For details on this please email us on firstname.lastname@example.org.
Lotteries and raffles
Lotteries are arrangements where people pay to participate for the chance of winning a prize. When an element of skill is introduced then it becomes a competition and has fewer restrictions. A raffle is just another word for lottery. There are two types of lottery that you can organise to fundraise in aid of TigerTime.
1. Incidental Non-commercial Lotteries.
These are the easiest lotteries to administer. When a raffle is not the main focus, but part of a larger event, a licence is not required. There must be no cash prizes, and the ticket sales and announcement of the results must be carried out during the event. No more than £500 can be spent on buying prizes although there are no limits on the value of donated prizes.
2. Society Lotteries
If you hold a larger raffle where, for example, tickets are sold over a period of time prior to the draw taking place, the raffle must be registered with the local authority. A named promoter should be nominated to take responsibility for the raffle. If ticket sales exceed £20,000 you must register with the Gaming Board.
As lotteries are governed by many rules please get in contact with TigerTime via email@example.com if you have any queries.
TigerTime do not want you to injure or harm yourselves in any way while fundraising, so please make sure you take care. TigerTime cannot take responsibility for any accidents that may happen.
If you are in the UK, please contact the British Red Cross or St. Johns Ambulance if you feel that you need first aiders at the event.
Please make sure any children (under 16) at the event are always safe and supervised (even more so when collecting money). Children need to have the permission of their parents/guardians to be involved in fundraising and should never approach strangers about fundraising.
Please take care when publishing any information about children, including their surname, address, school or photo. You must have the permission of parents/guardians before posting any information including photos and videos.
Please give careful consideration before publishing any personal details or photos that may be visible to others. You should not publish any information about anyone else without their permission.
You should not carry out your event in an unsafe environment, and please take out precautionary measures to make sure that risks are minimised. We therefore do not encourage risky events such as skydiving, parachuting, rock climbing or bungee jumping.
If you have to carry money around, make sure that you are safe by having someone else with you or alternatively carry a personal alarm.
If you carry out your event at work, please ensure that the work-place complies with the Health and Safety at Work Act 1974 and other relevant legislation. Please see www.hse.gov.uk.
Keeping children safe
Outlined below are the key safeguarding principles we ask all of our staff and volunteers to adhere to for any fundraising event involving children and young people:
- Ensure that the welfare and safety of children is a paramount consideration in any fundraising event where children will be present.
- Treat all children with respect and value their views and wishes.
- Wherever possible seek parental consent before children become involved in or attend a fundraising event.
- Wherever possible ensure that parents/carers or other responsible adults attend the events with the children.
- Where this isn't possible, endeavour to secure an emergency contact number for a parent/carer so that they can be contacted if necessary during the event.
- Always ensure there are a minimum of two adults at events with children.
- Try not to get into a situation where you are alone with a child outside of the sight or hearing of other people.
- Don't remain in contact with a child after an event for any reason other than for TigerTime fundraising purposes.
- Keep the minimum amount of personal information about children, and ensure you comply with the principles of data protection in storing and using the information.
- Only take photos of children at events with parental consent.
- Where possible get references or checks on people and organisations who you ask to provide a service at your fundraising event.
- Report immediately any concerns you have about a child, or any allegations made to you about a child or by a child.
- Seek advice from child protection and safeguarding experts when needed.
If you are planning to sell alcohol at your event, you will need to obtain a temporary licence (you can find details from your local authority). If you offer free alcohol such as ‘free glass of wine with every ticket’, you will not need to obtain a licence. Alternatively you could hold your event in a building that already holds a licence or by asking a local pub to organise a bar at your event. The licensee must be responsible for the sale of the alcohol. See the DCMS website for more information www.culture.gov.uk.
Food safety laws apply when food is available at an event whether it is for sale or not. You need to be aware of these and follow food hygiene procedures. Further information can be obtained from your local authority environmental health department.
If you take and own photos of the event, please let us know! We may want to use them to help us promote TigerTime. You can contact us on firstname.lastname@example.org.
Please contact us at email@example.com if you are unclear about these statements.
If you are not based in the UK, you will have to transfer the money online at https://davidshepherd.org/help-us/tiger-time-donations after converting the amount to British pound sterling (£).
If you are unable to transfer the funds via the donation page, please contact us on firstname.lastname@example.org.